Best AI tools for business analysts

AI will not do your analysis for you, but it can save hours on drafts, notes and research. Here are the AI tools we think are worth a look, and what each one is good for.

1. ChatGPT (Freemium): General drafting: user stories, acceptance criteria, summaries. Visit ↗
2. Claude (Freemium): Reading long specs, policies and transcripts. Visit ↗
3. Microsoft Copilot (Freemium): If your company uses Microsoft 365 and Teams. Visit ↗
4. Gemini (Freemium): If your company uses Google Workspace. Visit ↗
5. Perplexity (Freemium): Quick research with sources you can check. Visit ↗
6. Userdoc (Freemium): Turning ideas into structured requirements. Visit ↗
7. ChatPRD (Freemium): Drafting and reviewing PRDs. Visit ↗
8. WriteMyPRD (Free): A fast first draft of a PRD. Visit ↗
9. Fathom (Freemium): Free AI meeting notes from interviews. Visit ↗
10. Otter.ai (Freemium): Live transcripts of workshops. Visit ↗
11. Fireflies (Freemium): Searching across many recorded calls. Visit ↗

Tips for using AI as a BA

• Do not paste confidential data into tools your company has not approved.
• Always check AI output against what stakeholders actually said.
• Use AI for first drafts, then edit in your own words.
• Ask permission before recording any meeting.

See every AI assistant in the directory, or follow the AI tools log.